HAP Program Integrity & Compliance Analyst

  Position Open:  March 2, 2026

   Position Close: March 16, 2026

Metropolitan Development and Housing Agency (MDHA)

Nashville, TN

MDHA serves Nashville and Davidson County. The mission of MDHA is to create quality affordable housing opportunities, support neighborhoods, strengthen communities, and help build a greater Nashville. 

MDHA employs over 300 staff members, has a budget of $200 million, and houses approximately 30,000 people, primarily through nearly 8,000 Section 8 Vouchers and over 6,800 apartments, which are mainly Project-Based Rental Assistance (PBRA) units, at 39 properties. MDHA is a housing authority, a community development agency, and a redevelopment agency.

Position Summary

The HAP Program Integrity & Compliance Analyst is a non‑supervisory compliance position responsible for ensuring the accuracy, integrity, and regulatory compliance of Housing Assistance Payments (HAP), recertification‑driven subsidy changes, TRACS and Yardi data synchronization, occupancy reporting, and administrative compliance processes across MDHA’s affordable housing portfolio, including third‑party managed sites. This role combines technical HAP and subsidy expertise with the administrative and operational responsibilities typically assigned to a Compliance Manager and helps strengthen internal controls, mitigate audit findings, and support portfolio‑wide compliance under HUD Handbook 4350.3, TRACS guidelines, and MDHA policy.

Key Duties and Responsibilities

 HAP Voucher Processing & Reconciliation

• Review and validate monthly HAP vouchers for MDHA‑managed properties.
• Reconcile HAP registers, tenant data, subsidy drawdowns, and ledger activity.
• Investigate and resolve TRACS fatal and warning errors.

 Recertification Monitoring & Administrative Compliance Support

• Monitor initial, annual, and interim recertifications for timeliness and accuracy.
• Identify issues that impact subsidy levels or create noncompliance.
• Assist with file reviews, deficiency tracking, and documentation follow‑up.
• Collaborate with site teams and Compliance Managers to ensure timely corrections and documentation

 Occupancy, Vacancy & HUD Reporting Integrity

• Review occupancy and vacancy reports to ensure alignment between unit status and HAP billing.
• Monitor HUD over‑housed and under‑housed reports and coordinate corrective actions.

Validate alignment of tenant and occupancy data across TRACS, HUD systems, and Yardi

 Gross Rent Change & Rent Structure Compliance

• Review and monitor gross rent changes, payment standards, and related rent structure adjustments for HUD compliance.
• Ensure accurate updates to TRACS, Yardi, and tenant accounts.

 Repayment Agreements, Tenant Refunds & HUD Adjustments

• Monitor repayment agreements for regulatory and policy compliance.
• Calculate tenant refunds and retroactive charges based on corrections.
• Track and document overpayments and underpayments to HUD and coordinate resolution with Finance.

 Third‑Party Managed Property Oversight

• Conduct HAP, occupancy, and subsidy integrity reviews for third‑party managed sites submitting vouchers directly to HUD.
• Identify discrepancies and follow up with third‑party managers to resolve issues.
• Support Senior/Lead Compliance Managers in formal third‑party audit and monitoring activities.

  Audit Preparation & Internal Control Support

• Provide reconciliation documentation, data extracts, and corrective action evidence for HUD audits, Management and Occupancy Reviews (MORs), and internal audits.
• Identify trends, risk factors, and recurring errors and recommend corrective actions and process improvements.

 Reporting & Cross‑Functional Collaboration

• Work closely with the Management Analyst and IT/Systems staff on reporting tools, data quality, and systems improvements.
• Assist in developing and updating standard operating procedures (SOPs) related to HAP, occupancy, and reconciliation workstreams.

  Knowledge, Skills, and Abilities Required

 Interpersonal Skills

Strong written and verbal communication skills, including the ability to explain complex regulatory issues clearly. 

Regulatory Expertise

Ability to interpret federal regulations and apply them to real‑world operational scenarios. Strong working knowledge of HUD Handbook 4350.3, TRACS, HAP processing rules, and subsidy calculations.

Resilience 

High level of accuracy, attention to detail, and follow‑through. The ability to perform work with or without accommodation requires the ability to sit, stand, and walk; dexterity of the hands; clarity of vision, speech, and hearing; the power of observation; and other physical duties as required. Excellent organizational, administrative, and documentation skills.

Software Proficiency

Proficiency with Yardi or similar housing management software and strong Excel skills.

Ability to reconcile complex financial and tenant data sets across multiple systems.

Education, Experience & Other Requirements

Bachelor's degree in accounting, Business, Public Administration, Finance, or a related field; equivalent combination of education and relevant experience may be considered.

Minimum five (5) years of experience in HUD housing programs, affordable housing compliance, HAP reconciliation, or a closely related field.

Demonstrated experience with TRACS and HAP voucher processing.